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Exactly about Open access : faq’s

Exactly about Open access : faq’s

Here are the questions academics oftentimes inquire about available access, the REF access that is open, RPS and UCL Discovery.

If you fail to get the response you need, contact the Open Access Team.

About available access

Start access means research that is making freely available on the internet, without re re re payment limitations, in accordance with few restrictions on re-use.

There’s two kinds of available access. Green access that is open making a type of your projects, often your final accepted manuscript, freely obtainable in an institutional repository such as for example UCL Discovery or even a discipline-specific repository such as for instance European countries PubMed Central, susceptible to any publisher embargo duration on open access. Silver available access means making the posted form of your projects available access in the publisher’s site, when it really is posted, frequently under type a essay online an imaginative Commons licence. Silver access that is open takes a charge, referred to as a write-up Processing Charge (APC) or Book Processing Charge (BPC).

UCL encourages Green available access where outputs are posted in membership journals or under a conventional guide publishing model. Writers must upload the ultimate accepted manuscript of all of the outputs to UCL’s Research Publications Service (RPS). The Open Access Team will likely make the manuscript access that is open UCL Discovery, UCL’s institutional repository, in line with the publisher’s copyright permissions (usually after an embargo duration on available access).

Most research funders need grant-holders to create their magazines available access. See our funders page to learn more. Contact the Open Access Team for certain advice.

REF open access policy

To qualify for distribution to another location REF, log articles and meeting procedures accepted for publication after 1 April 2016 should have been deposited within an access repository that is open. At UCL, scientists must upload their documents to UCL’s Research Publications Service (RPS).

  • It’s a good idea training to upload your paper to RPS as soon because it’s accepted for book. Outputs maybe perhaps not uploaded in the period that is requiredsee When can I upload to RPS?) may not be submitted towards the REF. Because the policy encourages available access for several outputs, every paper ought to be uploaded.
  • The version to upload could be the final accepted manuscript (after peer-review, but prior to the publisher’s typesetting).
  • The Open Access Team is likely to make your paper available access in UCL Discovery, UCL’s institutional repository, in line with the publisher’s copyright permissions (usually after an embargo duration on available access). See additionally Exceptions towards the REF policy:The journal’s embargo duration is just too long / the log will not allow access that is open.

The REF policy relates to journal articles and seminar procedures. This can include documents presented at a seminar, or section of a meeting procedures, but will not consist of abstracts and posters. Letters and editorials often have original research, plus some procedures distribute them into the REF. Generally speaking, the accepted manuscript type of letters and editorials ought to be uploaded to UCL’s Research Publications Service (RPS).

If RPS identifies an abstract as a conference paper, you are able to replace the production type. At the top of the total record in RPS, beside the production type, you will notice a tiny pencil symbol. Simply Click you will be able to select “conference abstract” or “poster” instead on it, and.

UCL’s policy is outputs of most kinds ought to be uploaded to RPS. The REF access that is open encourages writers to help make outputs such as for example publications and guide chapters openly available. Devices of Assessment can show their wider dedication to access that is open their REF Environment statements.

Documents must be deposited since right after acceptance as you possibly can. Papers accepted for book from 1 April 2016 to 31 March 2018 would be qualified to receive submission towards the REF when they had been deposited in a open access repository within 3 months of very very very first publication that is online. Papers accepted after this date needs to be deposited in a access that is open within 3 months of acceptance. Nevertheless, an exclusion applies for outputs accepted after 1 April 2018 that have been deposited within 90 days of very very first online book but perhaps perhaps not within 3 months of acceptance.

In a few procedures, UCL’s Research Publications provider (RPS) finds documents of documents in databases like Scopus and internet of Science, centered on your RPS search settings, and will be offering them for your requirements to “claim”. Factors to consider that the papers are recorded in RPS with time to meet up the due date so that you could upload the ultimate accepted manuscript. You could do this either by claiming these documents inside the period that is three-month or by producing documents manually (see our guide to recording a book in your RPS profile).

You ought to upload your final accepted manuscript. This might be instead described as the “final author version”, “final manuscript” or “post-print”.

Complete details can be obtained on our which version to upload page.

You’ll want to ask the author that is corresponding your co-authors when it comes to last accepted manuscript to enable you to upload it. Instead, the log may manage to offer a duplicate that can be used. The Open Access Team if you have not been able to obtain the final accepted manuscript, contact.

Whenever asking non-UK writers for the last accepted manuscript you should use the explanation that is following

British research funders need British authors to deposit their last accepted manuscripts inside their institutional repository. The manuscript, that will be form of this article that has been peer-reviewed but without publisher’s typesetting, would be made available access in UCL Discovery following the embargo duration on open access, based on the publisher’s policy. Fulfilling this requirement features a significant effect on future capital.

The REF policy calls for writers to upload their last accepted manuscript, after peer-review but before publisher typesetting and copy-editing.

Whilst the accepted manuscript contains all changes as a result of peer-review, it generally does not changes that are usually contain during copy-editing and typesetting. In the event that you would rather to upload a variation which has these modifications, you may either duplicate them in to the accepted manuscript, or ask the publisher for the subsequent version which can be made available access.

It’s every UCL writer’s duty to ensure that the last accepted manuscript is uploaded to RPS. In which a paper is co-authored by a number of UCL researchers, just one of them has to upload the paper to RPS. if your paper involves writers at several British institution, the accepted manuscript must certanly be uploaded every single organization’s repository.

If for example the paper ended up being uploaded to some other organization’s repository or a topic repository, although not to RPS, in the necessary period (see When can I upload to RPS?), it may possibly be feasible to show so it complies aided by the REF policy. Contact the Open Access Team, providing the URL of this paper when you look at the other repository, to talk about this.

Though it is each writer’s obligation to steadfastly keep up their magazines records in RPS, writers can delegate usage of some other person having an RPS account – an administrator or PA, as an example. Delegates can manage book documents and files that are upload them, although the writer must definitely provide the ultimate accepted manuscript. Setting a delegate up, in RPS get to Menu, then within the My Account section go to Account Settings>Manage Delegates.

In which a paper is co-authored by a number of UCL researchers, only 1 of them has to upload the paper to RPS.

No. Documents be eligible for an exclusion through the REF access that is open, and therefore are qualified to receive distribution into the REF, where:

  • as soon as the paper had been accepted, the writer to who the paper is attributed within the REF distribution ended up being used at A british HEI aside from UCL, and it’s also impossible to find out (from just about any repository) so it complies because of the policy.
  • if the paper had been submitted, the writer to who the paper is attributed within the REF distribution wasn’t used at A british HEI.

If i will not be at UCL at the time of the next REF. Do we nevertheless need certainly to upload?

Yes. It is necessary that most documents that come under the insurance policy are uploaded, in order that they qualify for submission – no matter where the writers are based at the time of the REF that is next.

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